How to address a business letter or email? There are many letter salutations appropriate for different situations. Here you will find a list of useful English phrases to address an email in different situations such as addressing a business letter: without a name; without dear; to a company; to multiple persons; application for a job; addressing formal and informal business letters.
Table of Contents
How to address a business letter or email? Salutations.
How to address a business letter without dear?
The answer depends entirely on who you are sending business letter / email to. The most recommended way to open a business letter is with Dear. But if you don’t want to use it, there are other options:
- Greetings,
- Hello,
- To Whom It May Concern,
- Ladies and Gentlemen,
- Peter,
How to address a formal business letter?
When starting a formal business letter (to a client for example), you should address the recipient by his name and professional title. Start the salutation with “Dear” followed by his name and title (if you know it). Examples:
- Dear Ms. Smith,
- Dear Professor Anderson,
If you are writing to two people, you should use both names in your salutation.
Addressing a business letter to two persons in a formal way:
- Dear Mr. Johnson and Ms. Lee,
If you don’t know the name of recipient, you could use these phrases:
- Dear Sir or Madam,
- Dear Sir / Madam,
- Dear Recruiter,
Addressing a business letter to multiple persons:
- Ladies and Gentlemen,
How to address an informal business letter?
It is not always necessary to open a business letter in a formal way. You may write friendly business email. In this case, you can just address the person by her first name in the salutation:
- Dear John,
- Hi John,
- Hello John,
How to address a business letter to a company?
There are many cases when you have to write to a company rather than any specific individual. In this situation you have to use the company name in your letter salutation. Example:
- Dear Technopolis,
Addressing a formal letter of application for a job.
- Dear Sir / Madam,
I am writing to apply for…
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